The 10-minute Meeting
The business world of today is super competitive in nature and needs more regular personal interactions. Meetings are a powerful business weapon. But attending those long and never ending meetings everyday might get boring.Why not try the 10-minute daily meeting?
Is it important to have meetings with your team members on a regular basis? Definitely! Meetings are held not just to get work done, but because they can be a great way to communicate information to others in your team. A meeting is an opportunity for team members to share knowledge and information and update all parties on critical issues.
Daily 10-minute meetings help team members answer questions like “What did I accomplish yesterday?”, “What will I be doing today?” and “What are the obstacles in my progress and what are the other resources I need?” A daily 10-minute meeting helps keep track of work progress and updates everyone on how well the organization is working. Meetings can help a team arrive at a common decision or a collective solution. Meetings are also a way to get feedback and evaluation.
What are the key elements of a great 10-minute meeting? Read on…
Have a clear agenda in mind 10 minutes is too short for you to ask “So what needs to be dealt with?” Do that homework beforehand and get straight to the topic. Create a list of all the points to be discussed. This discourages members from going off topic and wasting time.
Set ground rules for discussion Send out an email with the ground rules or talk about the same at a prior meeting. Make sure attending team members know what they are and are not supposed to do at the meeting.
Assign roles Have a facilitator to direct the meeting, someone to keep the time and someone to take notes. All the issues cannot be discussed within a short time. The interaction should be restricted to the high priority issues keeping in mind the time limit. The facilitator will make sure this happens.
Active listening and interaction 10-minute meetings are not a place to get emotional about company philosophy. Listen when others are talking and interact when you have a question or useful comment to add. Paying attention to what team members have to say and sharing your knowledge with others can help solve a majority of your work issues.
Body language Your body sometimes speaks for you. Your choice of words, tone of voice and gestures can either convey a powerful message to people across the table or put them to sleep.
Morning glory 10-minute meetings work best right before you’re starting the day. Energy levels are at a high and your mind is more alert than when you’re groggy after a heavy lunch. It also clears any issues you might have to deal with later in the day so that’s one less problem to take care of.
“Daily short meetings in the morning keep your ideas fresh compared to long meetings where you tend to lose concentration. Short discussions with team members provide a platform where you can share problems and bring out best solutions from the circle itself” says Renu Shakya, HR officer at Laxmi Bank.
You may think that missing out on a couple of these 10-minute sessions is OK because it’s a daily ritual at your work. That’d be your loss. Daily meetings can give direction and purpose to your day and guide you too, so make them work for you. Request that one of the meetings include a topic that is of high priority to you. Troubleshooting is better with ten people than going solo.
These short morning meetings help the team start the day off with motivation and enthusiasm. Meetings support improvements and consistent success. The team leader can really improve teamwork and overall productivity by improving the meetings. Of course people usually think of meetings as boring and less work – more talk. But you don’t always have to conduct meetings in the conventional way. Don’t be afraid to throw in a joke to wake everyone up. Don’t get carried away though – you just have ten minutes.